Privacy Policy

Effective Date: 21-March-2025

Third Eye HR UG (“Company,” “we,” “us,” “our”) is committed to protecting the privacy and personal data of its clients and their employees in compliance with applicable laws, including the General Data Protection Regulation (GDPR). This Privacy Policy explains how we collect, process, and protect personal data in connection with our payroll and HR services.

  1. Data Controller

Third Eye HR UG is the data controller responsible for processing your personal data.

Contact Information:

Third Eye HR UG

Ziegelstr. 21, 65554 Limburg, Germany

Managing Director: Waleed Ahmed

Email: support@thirdeyehr.de

Phone: +49 6433/9471719

  1. Personal Data We Collect

We may collect and process the following types of personal data in the course of providing payroll and HR services:

  • Employee Data: Name, address, tax identification number, social security number, salary information, working hours, and employment contract details.
  • Client Data: Contact information, company registration number, and VAT ID.
  • Financial Data: Bank account information for payroll processing and tax contributions.

All data collected is necessary for delivering our services effectively and in compliance with German labor, tax, and social security regulations.

  1. Purpose of Data Processing

We process personal data for the following purposes:

  • To provide payroll and HR services, including calculations, filings, and reporting.
  • To comply with legal obligations under German labor, tax, and social security laws.
  • To communicate with clients and authorities regarding payroll and HR processes.
  • To improve our services and ensure accurate payroll management.
  1. Legal Basis for Processing

We process personal data based on the following legal grounds:

  • Performance of a Contract: Processing is necessary to fulfill our Service Agreement with the Client.
  • Legal Obligations: Compliance with German labor, tax, and social security laws.
  • Consent: Where consent is required, such as for specific data sharing arrangements.
  1. Data Sharing

Third Eye HR UG may share personal data with:

  • Government Authorities: Tax offices, social security agencies, health insurance providers, and other statutory bodies for compliance purposes.
  • Third-Party Service Providers: Vendors and partners supporting our payroll and HR operations (e.g., software providers), under strict confidentiality agreements.

We ensure all third parties process data in accordance with GDPR and other applicable regulations.

  1. Data Security

We implement appropriate technical and organizational measures to protect personal data from unauthorized access, alteration, disclosure, or destruction.

  • Encryption: Securing sensitive data during transmission and storage.
  • Access Controls: Limiting access to personal data to authorized personnel only.
  • Audits: Regular security assessments to ensure compliance and data protection standards.
  1. Retention Period

We retain personal data only for as long as necessary to fulfill the purposes outlined above and comply with legal obligations. After the retention period expires, data will be securely deleted or anonymized.

  1. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

  • Access: Request access to the personal data we hold about you.
  • Correction: Request correction of inaccurate or incomplete data.
  • Deletion: Request deletion of data where it is no longer necessary for processing.
  • Restriction: Request restriction of data processing under certain conditions.
  • Objection: Object to data processing based on legitimate interests.
  • Data Portability: Request transfer of your data to another controller.

To exercise your rights, please contact us at support@thirdeyehr.de.

  1. Changes to this Policy

Third Eye HR UG reserves the right to update this Privacy Policy periodically. Clients will be notified of significant changes via email or publication on our website.

  1. Contact Us

For any questions or concerns about this Privacy Policy, or to exercise your rights, please contact:

Third Eye HR UG

Ziegelstr. 21, 65554 Limburg, Germany

Managing Director: Waleed Ahmed

Email: support@thirdeyehr.de

Phone: +49 6433/9471719